Annonces

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le 11/07/2025 par World Organisation for Animal Health

Lieu

Paris

Fonctions

RH et Finances

Contrat

Secteurs d’activité

Pays

Date de validité

01/08/2025

HR Officer – Administration and Payroll – HR Unit – WOAH HQ Paris, France

HR Officer – Administration and Payroll
Job Description
Positioning and reporting

The HR administration officer reports to the Head of the Human Resources Unit. He/she acts as a single source of contact for Depts/Units/Regions, in order to ensure the continuity and the HR activity and the consistency of the HR processes.

Job purpose

The HR administration officer carries out all administrative missions related to personnel daily and participates in the monitoring and management of payroll. She/he is the point of contact for staff regarding all personnel administration procedures and the Organisation’s regulatory obligations related to human resources management. She/he actively participates in maintaining and securing both HR physical and digital Data and Records, in the perspective of the implementation of an HR Information system. She/he occasionally participates in transversal HR projects of the Human Resources Unit.

Missions and activities

Ensure administrative management of all personnel and safe keeping & administration of all HR data & records
– Prepare all documents related to contractual personnel management: contracts, renewals or amendments, single employment declarations and verbal notes (relations with Ministries), miscellaneous letters, visa requests, affiliation to social organiszations, etc;
– Ensure and monitor all personnel management processes and regulatory obligations (e.g. time management, absences, work stoppages, medical visits, etc.);
– Liaise with external partners, like URSSAF, social security, insurance vendors, in order to ensure legal and social complianceAdministrate all HR records and personnel files in compliance with internal rules (GDPR, etc.) Manage pensions paid to staff and prepare annuity/capital payment simulations for the Organiszation’s specific and autonomous plan;
– In coordination with the personnel concerned, ensure the management of interns: monitor internship requests, liaise with schools/universities if necessary and prepare agreements. Monitor and update HR indicators related to the Payroll & HR administration function and create on-demand reports and presentations on HR metrics;
– Participate in the implementation of a new HRIS system, and other HR relevant projects.

Ensure efficiency of the payroll process
– Prepare the handling of payroll within the HR Unit Retrieve all the information necessary for payroll production Monitor changes in agent remuneration.

Ensure a relevant and regular Staff information
– Be the first point of contact for employees, and manage their various queries Help welcome new arrivals and assist outgoing staff;
– Respond to various requests from staff on administrative procedures in the field of human resources;
– HR information support dedicated to staff (in particular through WOAH intranet).
Provide support in the development of HR initiatives
– Actively participate in the review and/or drafting of HR policies and procedures;
– Participate in the design and promotion of HR communication tools and media

In addition, the Head of the Human Resources Unit may, when necessary, assign to the incumbent any other duties

Expériences / Formation

Qualifications and Experience

Required qualifications and experience

– Advanced graduate degree (Bachelor or Master’ degree or equivalent) in Human Resources, General Administration, Public Administration or a closely related field;
– At least 5 years’ experience in administration and payroll management service environment with responsibilities in the field of personnel administration and payroll of which preferably (two) 2 years acquired at international level.

Expected skills

Required technical skills:

– Knowledge of HR administration, rules and procedures of an international organisation would be a definite advantage;
– Proven experience in Payroll management and implementation/use of an HRIS;
– Proven experience in Data management;
– Excellent computer skills in a Microsoft Windows environment; and knowledge of databases (Access, SQL, etc.), possibly associated query language;
– Excellent level of English and French, spoken and written.
– Spanish is an asset.

Required interpersonal skills:

– Excellent interpersonal skills and proven ability to communicate, advocate, and exchange with colleagues, staff and stakeholders within and outside the Organisation:
– Ability to handle sensitive situations with tact and discretion, escalating to management when necessary;
– High degree of organisational and cultural awareness, sensibility and the highest level of discretion, tact and confidentiality.

Salaire

Working conditions
– Type of contract: Fixed-term contract.
– Duration: 2 years renewable.
– Location: WOAH Headquarters 12 rue de Prony 75017 Paris, France.
– Salary: commensurate with qualifications and experience), exempt of French income tax + annual performance bonus + plus allowances based on eligibility.

The post is a full-time position based at the WOAH Headquarters in Paris and requires long hours in a seated position at a computer.

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