INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Project Manager

Code: SR-48-9859

Duty station: Buea (South Ouest Region), Cameroon

Starting date: 30/06/2025

Contract duration: 6 months

Reporting to: Program coordinator, in case of absence to HoM

Functional Supervisor: N/A

Supervision of: Project staff

Type of Duty Station: Non-family duty station

General context of the project

In the southern and north-western regions, in a context of violence, where since 2015 the population has been faced with high protection risks, Intersos is implementing a project thanks to ECHO funds started on December 24.INTERSOS plans to strengthen the community mechanism for identifying and referring cases of persons with specific needs (PSNs) and victims of rights violations outside of GBV and Child Protection (CP). Furthermore, INTERSOS will enhance community mechanisms for sharing information regarding population movements and violations against civilian populations.

Psychosocial support will be accessible to all individuals in distress, who can receive assistance from INTERSOS social workers.

INTERSOS will focus its strategy on establishing community structures led by women. These women’s structures will raise community awareness about the project’s activities to improve the protection environment for all individuals affected by the conflict and guide them toward appropriate responses.

Cases that do not fall under GBV, CP, or PSNs will receive appropriate responses to their vulnerabilities through referrals.

General purpose of the position

• The Project Manager will ensure ongoing engagement between the various support departments to ensure timely support to the project team.
• Hold the budget for the entire grant/project budget and closely supervises/monitors financial planning, cash flow planning, and budget utilization/depletion rate monitoring.
• Financial/budgetary management is the project manager’s final responsibility for the specific project, and he/she must ensure that this goes hand in hand with a tight logical framework and monitoring of the work plan.

Main responsibilities and tasks:

Main responsibilities

• Ensure planning, implementation and monitoring/evaluation and set objectives as included in the project description. Report any significant deviations from the program implementation plan and estimated expenditure; Alert relevant staff.
• Ensure effective financial management as the main holder of the project budget, in accordance with the INTERSOS model and donor regulations.
• Team and human resources management (staff and volunteers).
• Provide quality reporting on project activities, including findings in terms of impact and changes in beneficiaries reached by the project, compliant and consistent reporting in line with INTERSOS and donor requirements, in collaboration with the HQ Grants Unit.
• Develop a clear understanding of the INTERSOS program and country strategy within the project team – also ensure timely input and feedback from the team on strategic issues.
• Support the Program Coordinator in the development of programs or projects.
• Ensure that program delivery complies with INTERSOS and donor minimum technical standards, and seek advice and tools from the technical section and MEAL department.
• Ensure a clear overview of actors and services in the intervention area, enabling the development and implementation of partnerships and referral pathways.
• Administrative and clerical support activities (agreements, amendments, signed reports, communications, etc.), ensuring that the documentation cycle is up to date and that the requirements of all services are harmonized and processed.

Detailed responsibilities and tasks

• Ensure full and timely implementation of the project proposal as approved, proactively meeting reporting deadlines:
• Project launch and presentation/sharing with teams.
• Review and prepare a detailed business plan with the team.
• Verification of beneficiary targeting.

Financial management and procurement

• Prepare, monitor and implement financial and procurement plan.
• Prepare financial plan.
• Approve all purchases/contracts and budget line allocations.
• Verify accounting entries in INTERSOS accounting spreadsheets (JOURNAL): check budget line allocations, status of budget expenditure against actual delivery and financial plan for remaining project implementation period.
• Ensure that for all purchases/contracts of goods/services/supplies, the correct INTERSOS procurement guidelines are applied and properly documented, in coordination with the Finance and Logistics departments.
• Verify expenditure lists prior to finalizing interim and final financial reports.
• Assumes final responsibility for verifying completeness and accuracy of all supporting documentation.

Personnel management

• Agree and establish clear reporting and communication lines.
• Team recruitment, liaison with HR department to secure up-to-date HR records.
• Ongoing coaching of field teams to work on delivery quality.
• Manage and evaluate project staff performance.
• Hold weekly and monthly team meetings to review planning and discuss key concerns to focus on for the coming period.
• Continuous/rapid verification of the quality of data collected and received from field staff.
• Ensure that teams respect INTERSOS rules and guidelines at mission and adhere to INTERSOS code of conduct and values charter.

Monitoring and evaluation

• Monitor and verify the targeting of beneficiaries.
• Using a results-based management approach, monitor project outcomes, in addition to outputs and activities, including household and community changes achieved through the project.
• Carry out (security conditions permitting) field visits to provide technical advice and supervision to the team and monitor the progress and quality of the various project activities.

Reporting

• Ensure quality reporting of achievements through brief daily briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information relating to activities.
• Obtain regular reports by team and compile, review and analyze reports on a monthly basis to be reflected in the INTERSOS project evaluation tool.
• Prepare ad hoc progress reports to donors and interim and final project reports required by government officials; Prepare interim and final narrative reports to the donor in a timely and qualitative manner, reviewing achievements against outcomes and outputs, and clearly reflecting lessons learned in recommendations for future programs.
• Assumes final responsibility for all supporting documentation (means of verification) and general project documents.
• Regularly supplies communication products (including photos) on the project for use by the INTERSOS communication department in various outlets.

​Coordination and representation

• Assist the Program Coordinator and Technical Coordinators in attending group meetings and ensure timely reporting of highlights and information relevant to the intervention area.
• Participate in regular meetings with donor representatives and facilitate field visits by donor missions (security conditions permitting), in coordination with the Program Coordinator.
• Ensure systematic sharing of information and updates with the Program Coordinator.
• Perform any other related duties as assigned.

HOW TO APPLY:

Interested candidates are invited to apply following the link below: 

https://www.intersos.org/field/#intersosorg-vacancies/vacancy-details/6824480f8a6c9402d21a8ca5/ 

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS. 

Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.