Organization: International Association of National Public Health Institutes (IANPHI)

Position: Event Manager

Area: Public Health / Events

Type of contract: Permanent, full-time position

Starting date: October 20, 2025

Address:The Secretariat of the Association is located at Robert Koch Institute, Gerichtstr. 27, 13347 Berlin, Germany 

The International Association of National Public Health Institutes (IANPHI, www.ianphi.org) is a global network of national public health institutes (NPHIs). IANPHI is an international non-profit association under Belgian law which currently comprises 128 member institutions in 107 countries.  Its mission is to strengthen global public health capacities by connecting NPHIs across the world. IANPHI is an inclusive and independent professional association, which promotes an evidence-based approach to public health and strives for scientific excellence.  

The Association is governed by the General Assembly. The affairs of the Association are conducted by the General Assembly, the Executive Board and a Secretary General. Its organizational structure includes four Regional Networks (Africa, Asia, Europe, Latin America/Caribbean), currently five Thematic Committees and a network of institutional focal points. The IANPHI Secretariat, led by the Secretary General, provides support to the Association’s activities and its Members.

Mission: Accountable to the IANPHI Secretary General, the Event Manager is responsible for the organization of IANPHI’s global and regional events (in-person and online). The postholder will work in close collaboration with the Secretariat team, particularly with the Communications Manager, to support the network of Directors, Institutes and Partners. S/he will support the implementation of the Association’s strategic goals and its governance to ensure the Association’s proper functioning and development.

Tasks and responsibilities  

Activities related to events organization and coordination 

• Organization of in-person, virtual or hybrid meetings including global Annual Meetings, General Assembly, and Regional Network Meetings, webinars, workshops, etc. in line with IANPHI Statutes and Internal rules. This includes, but is not limited to, managing calls for hosting/for applications, supervising legal / contract processes, coordinating program development and logistics, monitoring budgets and managing events on-site, including team coordination.  

• Contact person for members and partners linked to planned events. 

• Support to the Communications officer regarding announcements and results of events (IANPHI website, newsletters, social media). 

Activities related to strengthening a Regional Network  

• Support to Chair and Vice-Chair in drafting the Regional Network’s annual Workplan. Implementation and monitoring of related activities.  

• Support for the development of the Regional Network: engagement with new members, communication with members, organization of online meetings, minutes and report writing.   

• Follow-up and coordination of the Association’s external partnerships in the region.  

• Conduct specific projects and address requests.  

IANPHI Secretariat activities and development 

• Administrative and organizational support to the various activities related to the implementation of the Action Plan, which reflects the 2026-2030 Strategy. 

• Support to the Secretariat’s work: management of the common mailbox, data management, coordination with the other activities of the Secretariat, etc.   

The responsibilities associated with this role are subject to evolution in response to the changing needs of our organization. The Event Manager will be expected to adapt to new challenges and priorities as they arise, demonstrating flexibility and a proactive approach to their work.

Education level

Bachelor’s or Master’s degree in Event Management or a related field of study

Experience

Essential: At minimum of 2 years’ experience in organizing international events  

Desirable: Experience in the public health sector or within an international association/organization/institution, and in project coordination 

Languages 

• Fluency in English is essential  

• Working knowledge of German would be an asset 

Skills 

• Excellent writing and oral communication skills for different audiences are required  

• Adaptability in an international and intercultural environment 

• Knowledge of international organizations working in the field of public health would be an asset   

IT skills 

• Demonstrated ability to effectively use current technology and software (Microsoft Office Word, Excel, PowerPoint, Outlook, Teams, One Drive, Visio, SharePoint, Survey creation program, Canva) 

Social skills  

• Ability to work in a team  

• Autonomy, initiative and proactivity  

• Capacity to handle pressure  

• Attention to detail  

• Adaptability