Organization: International Association of National Public Health Institutes (IANPHI)

Position: Coordinator for Committees and Networks

Area: Public Health / International Relations

Type of contract: Permanent, full-time position

Starting date: As soon as possible

Address:The Secretariat of the Association is located at Robert Koch Institute, Gerichtstr. 27, 13347 Berlin, Germany 

The International Association of National Public Health Institutes (IANPHI, www.ianphi.org) is a global network of national public health institutes (NPHIs). IANPHI is an international non-profit association under Belgian law which currently comprises 128 member institutions in 107 countries.  Its mission is to strengthen global public health capacities by connecting NPHIs across the world. IANPHI is an inclusive and independent professional association, which promotes an evidence-based approach to public health and strives for scientific excellence.  

The Association is governed by the General Assembly. The affairs of the Association are conducted by the General Assembly, the Executive Board and a Secretary General. Its organizational structure includes four Regional Networks (Africa, Asia, Europe, Latin America/Caribbean), currently five Thematic Committees and a network of institutional focal points. The IANPHI Secretariat, led by the Secretary General, provides support to the Association’s activities and its Members.

Mission: Accountable to the IANPHI Secretary General, the Coordinator for Committees and Networks is responsible for supporting the activities of IANPHI’s Thematic Committees and Networks. The postholder will work in close collaboration with the Secretariat team, particularly with the Director of Programmes and Partnerships, to ensure that the activities of the Committees and the Focal Point Network support the implementation of the Association’s strategic goals and to support the Association’s governance, proper functioning and development.

Tasks and responsibilities  

Activities related to the Thematic Committees and Networks 

• Coordinate the activities of the Thematic Committees and of the Focal Point Network, including
  • Supporting the Chairs and Vice-Chairs in developing annual workplans and in implementing and monitoring the activities provided for;
  • Performing functional activities such as membership management, organization of online meetings, minutes and reports writing, standardization and implementation of (new) processes, liaising with the IANPHI communications and events team for Committee in-person, hybrid or virtual events 
• Support activities of IANPHI Regional Networks and contribute to the process of establishing regional coordinator positions 

IANPHI Secretariat activities and development 

• Contribute to the identification of new partners and consolidate existing partnerships 
• Support the identification of project funding sources and contribute to funding applications and project management 
• Support progress monitoring for the Association’s Strategy Action Plans by contributing to the production of annual narrative and financial reports 
• Support the Secretariat’s financial and human resources management 
• Contribute to the planning, implementation and follow-up of IANPHI Annual Meetings    

The responsibilities associated with this role are subject to evolution in response to the changing needs of our organization. The Coordinator for Committees and Networks will be expected to adapt to new challenges and priorities as they arise, demonstrating flexibility and a proactive approach to their work.

Education level

Bachelor’s or Master’s degree in public health, in a health-related profession or in international relations 

Experience

Essential: Proven experience in the coordination of international activities and networks or relevant similar experience, demonstrated interest in global and public health issues 

Desirable: Experience in project management / strategic planning 

Languages 

• Fluency in English is essential  

• Working knowledge of German would be an asset 

Skills 

• Excellent writing and oral communication skills for different audiences are required  

• Experience working in international and intercultural contexts

• Knowledge of international organizations working in the field of public health would be an asset   

IT skills 

• Demonstrated ability to effectively use current technology and software (Microsoft Office Word, Excel, PowerPoint, Outlook, Teams, One Drive, Visio, SharePoint, Survey creation program, Canva) 

Social skills  

• Ability to work in a team  

• Autonomy, initiative and proactivity  

• Capacity to handle pressure  

• Attention to detail  

• Adaptability