Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview.

JOB CONTEXT:

Since the beginning of the war, HI has set up a two-country program covering Ukraine and Moldova. Aligning itself with the priorities of the Ukraine Flash Appeal and Regional Refugee Response Plan, HI pillars of interventions are :

• Health: HI aims to improve access to quality physical rehabilitation and mental health and psychosocial services (MHPSS) for conflict-affected vulnerable population.
• Protection: Given the scale of humanitarian and protection needs, HI intervenes at various levels to ensure that vulnerable conflict-affected populations have access to multi-sectoral services tailored to their needs. In addition, HI aims to foster a disability-inclusive humanitarian response.
• Armed Violence Reduction: Recent and ongoing attacks dangerously exacerbated Explosive Ordnance (EO) contamination in Ukraine. In light of this, HI is conducting a multi-pronged approach to EO Risk Education and Conflict Preparedness and Protection (CPP), adaptable to the evolution of the conflict.
• Basic needs: to respond to the most acute needs for displaced households hosted by the local population or living in collective settings, HI is providing hygiene and non-food item kits, with an approach various modalities of intervention including in-kind and/or cash-based transfers.
• Humanitarian-to-humanitarian logistics (ATLAS Logistique): To facilitate the delivery of humanitarian assistance as close as possible to the most affected populations, HI proposes mutualized storage and transportation services to other humanitarian actors – with a specific focus on “last-mile transportation”.

HI has 2 hubs, one in the East (based in Dnipro) and one in the West (based in Chernivtsi) and the coordination is in Kyiv. We have activities in other cities like Lviv, Vinnyitsia, Kharkiv, Poltava).

YOUR MISSION:

Reporting to HI Ukraine Country Director and in collaboration with operational and support departments of the program as well as legal adviser firm with the support of the Emergency Division and the Risk & Audit Division, the Compliance Manager will support the Senior Management team and the Country Director in decision-making and risk-management related to compliance with:
(1) national regulations and practices and contractual commitments ;
(2) HI internal standards
(3) anti-fraud corruption HI standards.
S/he is a central player in accountability, helping with the transformation by leading all the parties involved in the audits: Finance, Logistics, Human Resources, the project team, partners and the external audit officer.

Management – He/She will manage a Compliance national Officer – required resources to be fine-tuned.

Responsibility 1: Contriburing to HI Ukraine program Compliance with National Regulations and Practices

• Manage and monitor the legal advisor firm service contract and stands with the DP as communication focal point with the legal advisor firm.
• Develop and regularly update a legal framework requirement mapping and analysis in terms of risks and internal implications with the support of the lawyer, as well as an agreement/accreditation, and related requirement mapping.
• Develop and regularly update Legal Compliance Decision tracking tool, as well as SoP and ARCI for the implementation of legal requirements.
• In consultation with legal support from the lawyer’s firm, ensure that the organization is compliant with a legal requirement, efficient and ethical.
• Ensure that agreements are valid and assist managers in drawing them up (for the administrative and legal aspects)

Responsibility 2: Strengthening HI Ukraine Relations with Government stakeholders

• Work with CD, Program, Support, and Technical teams to build positive and constructive relationships with key partners from the government and any other parties as required.
• When needed and in close coordination with SMR, proactively meet with relevant government bodies representatives to obtain documents or resolves issues related to program implementation
• Upon delegation by Country Director, represent and promote the organizational strategic vision in coordination meetings with government authorities, donors, partners, and other stakeholders.
• Ensure HI vision, values, and mandate are promoted among partners, government authorities, and other stakeholders.
• Support and advise CD on development of administrative and programmatic contacts
• Co-Lead assessment and due diligence process for implementing partners

Responsibility 3: Ensuring the promotion of and compliance with the requirements contained in HI’s policies, guidelines, processes and contracts of HI Ukraine

• Carry out checks and controls in the field, with HI staff in charge of projects and support services, and even audits of partner associations in operations. In addition, s/he pays particular attention to the practices and procedures of third party organizations: administrations or suppliers
• Monitor archiving throughout the program is compliant with the HI Archiving procedure.
• Liaise with HI HQ contact points as necessary to facilitate HI Ukraine operations NB: managers are responsible for setting up effective internal control systems and implementing procedures on a daily basis.

Responsibility 4: Internal focal point for the prevention and management of fraud cases

• Ensure detection of malfunctions, irregularities and fraud and the proper use of internal reporting mechanisms. On assignment from the Programme Directorate, he/she may be responsible for conducting or participating in internal administrative investigations supervised by the Programme Directorate or by HI Headquarters.
• Ensure that the obligations in terms of communication, information and reporting, including incident notifications to donors are properly met.
• Cooperates with the MEAL officers or the Safeguarding focal point

Responsibility 5: Management

• Understand the strategy, make it explicit, translate it into operational objectives for his or her team, and lead the necessary changes. Give meaning to each management action.
• Organise the operational management of his or her team, structure the work around identified processes, steer performance and facilitate the resolution of problems.
• Contribute to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI.