Town

Damascus

Functions

Management & Administration
Human resources & Financial services

Closing date

27/01/2020

COUNTRY FINANCE MANAGER – SYRIA

Location: Damascus, Syria

Job Title: Country Finance Manager (CFM)

Type of contract: 12 months renewable (including 3 months as probation period)

Starting date: 1st March 2020

Gross salary:  To be defined according to the candidate’s profile

Application deadline:  27th January  2020

Application procedure: Send your CV and Cover Letter to careers@gvc.weworld.it with reference SI1. Only preselected candidates will be contacted; the applications will be reviewed as they are received and the position may be awarded before the deadline.

 

WeWorld-GVC, recently constituted from the merger of two NGOs, is an Italian secular and independent organization working since 1971 in international cooperation and humanitarian aid. Present in 29 countries with 128 projects, WeWorld-GVC operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteering. WeWorld-GVC works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. Supports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the 2030 Agenda. Joining the WeWorld-GVC team means being part of the development of a dynamic organisation where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and vision.

 

Working context

The presence of GVC in Syria dates back to 2011, with an emergency education intervention in favour of Iraqi refugees in Aleppo. The programme aimed at improving the quality and the accessibility of educational services for students, with special needs in 12 primary schools in Aleppo.

Since 2014, GVC has been providing humanitarian assistance to the Syrian population and IDPs with interventions in different sectors such as Education in Emergency and Wash.

At present, the main donors are EU (ECHO), individual countries (AICS) and United Nations.

 

Job description

Within this framework, WeWorld-GVC is recruiting a Country Finance Manager (CFM) who, under the general direction of the Country Director, will be responsible for the following:

 

Main tasks and responsibilities

General administration

  • Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
  • Monitor grant administration to ensure compliance with reporting and expenditure requirements
  • Supervise compliance of administrative documents and their proper filing
  • Ensure the smooth flow of administrative information and data to the HQ
  • Supervise flow of administrative information from project partners and the compliance with MoU

Accounting

  • Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries

Financial reporting

  • Supervise the preparation of financial reports, in coordination with HQ and local administrative team, to ensure conformity with donors’ procedures
  • Supervise and approve annual financial report

Budget and planning

  • Collaborate with the Country Director, Sectors Coordinators and Project Managers to develop budgets
  • Collaborate with the Project Managers and Sector Coordinators to monitor actual and forecasted expenses against budget to avoid under or overspending on the projects
  • Monitor financial flows of the projects
  • Coordinate the preparation and constantly monitor/update of core budget of We World-GVC in the Country
  • Provide the Regional Finance Coordinator with official documentation on individual projects and contracts

Audit process

  • Collaborate to the management of financial audit carried out on the projects
  • Supervise yearly financial audit on general accounting for local authorities
  • Prepare information and be directly responsible for any assessment/audit performed by donor on We World- GVC administrative procedure

Procedure

  • Implement administrative routines, procedures, and systems to increase efficiencies
  • Ensure compliance with Local Operational Manual and develop procedures to implement organizational policies

Operational

  • Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building

 

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge:

  • Degree in Economics, Political Science or related fields Excellent computer skills including full working knowledge MS Office and Internet
  • Accountancy skills and ability to prepare financial reports
  • Good knowledge of main donors’ administrative rules and procurement procedures (ECHO, UE, UN, AICS)
  • Fluency in English both written and verbal
  • Valid and clean driving license

Professional experience:

  • At least 3 years of relevant working experience in a finance/accounting role overseas, in the international cooperation and humanitarian aid sector
  • Experience in budgeting and budget monitoring
  • Experience in managing grant contracts for emergency/post-emergency projects

Skills and Abilities

  • Excellent verbal and written communication, interpersonal and team skills
  • Problem-solver approach with demonstrated resourcefulness in setting priorities and creating efficiencies
  • Ability to manage relationships with international and local partner organizations and donors
  • Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
  • Demonstrates integrity by modelling the NGO values and ethical standards; displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

DESIRABLE REQUIREMENTS

  • Previous experience in Middle East countries would be considered an asset
  • Knowledge of Italian and/or Arabic would be considered an asset

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