International Call for Tender – Supply of Assistive Devices in Bangladesh

Foreword

Handicap International Federation – Humanity & Inclusion (HI) is an independent and impartial international aid and development organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside people with disabilities and vulnerable groups, it takes action and provides testimony in order to meet their basic needs, improve their living conditions and promote respect for their dignity and their fundamental rights. Handicap International is a non-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations which provide human and financial resources, manage projects and implement its actions and campaigns. Handicap International is present in Bangladesh since 1997.

Objectives Handicap International – humanity & inclusion, Bangladesh is looking for an established Assistive Device (AD) service provider to supply HI for its projects in different location of the country for long term basis at least 1 year (renewable to 2 years) under framework agreement. If you are interested to make a business with us, please submit your Quotation/Proposal/Financial offer along with technical specifications per mentioned details in ANNEX-A by ensuring the following information.

General Terms & Conditions:

Offer Validity

Suppliers are requested to mention the validity period of your quotation. HI requires minimum one year from the agreement date (if selected).

Transportation

Supplier must mention clearly the transportation mode and cost for different locations, at Dhaka, Cox’s Bazer, Teknaf, Ukhiya, Kurigram & Sitakundu and other areas of the country.

International supplier must cover the cost of delivery under DDP incoterm (shipment, cargo, customs, local transport, etc.) up to the destination of delivery.

Tentative delivery location

Dhaka, Cox’s Bazer, Teknaf, Ukhiya, Kurigram & Sitakundu and other areas of the country.

Payment Terms:

Payment will be transferred to your company bank account directly or can be made account payee cheque within 15 to 20 working days after satisfactory delivery acknowledgement, upon quantity and quality checked by the recipient and technical person and after submission of invoice and delivery challan. The supplier must mention his Bank Account Name & Number, IBAN/SWIFT Code, Bank Name & Branch Name and work order reference number in invoice / Bill with a company seal.

Advance

No advance payment will be entertained.

VAT and TAX

Suppliers must include price with VAT and TAX in financial offer. If supplier not mentions VAT and Tax information clearly, Handicap international will consider their offer including both. VAT & Tax will be deducted at source by HI as per Bangladesh Government taxation (NBR) rules.

Enclose with Financial Offer

  • Copy of valid Company Trade / Business license / Certificate of Incorporation;
  • Company Tax Identification Certificate and VAT Registration certificate;
  • Product catalogue with details technical specification (incl. picture) of each items;
  • Mention price in currency BDT / USD / EURO (for Bangladeshi national and local supplier must quote in BDT);
  • Statement that vendor will adhere to HI’s terms and conditions;
  • Offer Validity;
  • Delivery lead time;
  • Proof of similar experience with other NGO/INGO or International agencies;
  • Information of service centre for customisation/modification option and warranty facility;
  • 3 client reference contact information;
  • Bank Solvency Certificate & last 1 year bank statement (original scan copy);

Submission Deadline:

  • The quote must be submitted on or before February 15, 2020.
  • Offer submitted after the deadline will not be considered. Selection Criteria

Tender committee of Handicap International will select supplier considering the price, quality of each items, delivery time, after sales service, payment terms and modalities, work experience with others organisations.

Handicap International preserves the right to choose multiple suppliers under Framework Agreement considering best value for money criteria.

Acceptance or rejection of quotations

Handicap International Tender committee preserves the right to accept or reject any or all quotations without assigning any reason and not bound to select only lowest bidder at any cause.

 

Submission Method:

Electronic submission: You can submit your offer by e-mail to: callfortender@hi.org

Your email attachment (as scan copy / PDF format) must not be exceeding 15 MB. Please specify Quotation for AD, Ref: B51-DHAK-LOG-2020/04 in your email’s subject line. Your quotation must be signed and stamped in all relevant places.

Hard-copy submission: You can also submit hardcopy offer at address below: Quotation must be signed and stamped in all relevant places, and submitted through a sealed envelope.

Subject: Quotation for AD, Ref: B51-DHAK-LOG-2020/04

Attn: Logistics Department

Handicap International Federation,

Bangladesh Country office

Address: House: 3/A, Road 36, Gulshan, Dhaka – 1212, Bangladesh.

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